Guest experience
Prepared guests. Fewer loose ends.
Intake, links, preparation briefs, reminders, and post-publish delivery stay organised and personal.
Podcast operations, reimagined
Get a team of AI employees to assist with your podcast.
PodcastMate takes care of the operational work between booking a guest and publishing the episode, so your team can stay focused on the conversation.
Episode pipeline
Guest intake Ready
Prep brief In progress
Recording Tomorrow
PodcastMate operations
6 specialist AI employees working together
A shared operating system for every episode, guest, asset, and approval.
Content package
Show notes ✓
YouTube SEO ✓
Promo kit Next
The opportunity
Your podcast deserves an operating team.
Every episode creates a chain of small jobs. PodcastMate gives those jobs clear owners and keeps them moving through one approval-first workflow.
Production flow
From recording to ready-to-publish.
Transcripts become show notes, chapters, titles, YouTube content, thumbnails, and promotion assets.
Human control
Automation with review built in.
Your team approves preparation and external communication at the points that matter.
The AI employee team
Six specialists. One calm workflow.
Each employee owns a distinct part of the episode lifecycle. Together they replace the scattered operations work that slows publishing down.
01
Podcast Producer
Manages guest intake, calendar booking, link validation, preparation briefs, custom questions, and recording reminders.
Booking → recording02
Episode Producer
Finds the recording, creates the transcript, writes show notes, builds chapters, extracts takeaways, and develops title options.
Recording → show notes03
YouTube Producer
Creates the keyword-led title, description, timestamps, guest links, CTA, hashtags, and strategic tags.
Show notes → YouTube package04
Thumbnail Designer
Turns the topic and emotional hook into an episode-specific 16:9 AI thumbnail and delivers it to Drive.
YouTube package → thumbnail05
Content Repurposing Manager
Creates platform-ready LinkedIn, X/Twitter, Instagram, and YouTube promotion assets with sharing guidance.
Thumbnail → promo kit06
Guest & Distribution Manager
Sends the guest the live episode and promo kit, prepares the follow-up, and closes the episode record.
Promo kit → completionThe result
More time for the part of podcasting only you can do.
PodcastMate handles the coordination, preparation, content production, and follow-up around every episode. You keep the voice, the judgment, and the relationship.
The operating system
A shared record for every episode.
PodcastMate runs through your Google Workspace with Drive folders, a 26-column tracking sheet, and clear approval gates.
01
Guest booked
Intake email, calendar event, and tracking record.
02
Prepared
Guest data becomes a tailored prep brief.
03
Recorded
Recording becomes transcript and show notes.
04
Packaged
YouTube, thumbnail, and social assets are ready.
05
Published
Guest delivery and follow-up complete the lifecycle.
Built around your existing stack
Gmail for communication. Google Calendar for scheduling. Drive and Docs for assets. Sheets for the episode database. OpenClaw for orchestration.
Approval gates Always on
Guest data Private
Episode status Tracked
Business installation
Your podcast team, installed for $1,490.
A one-time installation configured around your show, your content standards, and the tools your business already uses.
Included in the installation
$1,490 one time
- Six-role PodcastMate operating structure
- Google Workspace workflow and Drive folders
- Episode tracking sheet and status engine
- Guest intake, prep, publishing, and follow-up templates
- YouTube SEO and AI thumbnail workflow
- Setup guidance, testing, and handoff
Made for teams that publish consistently.
Podcast hosts, media teams, agencies, and businesses that want reliable operations around every episode.
Ask about fit →Questions
Quiet automation. Clear boundaries.
Is this six separate software subscriptions?
PodcastMate is one coordinated system with six specialised operating roles and one shared workflow.
Will it email guests or publish without approval?
The configured workflow uses approval gates before guest delivery and publication. You stay in control of external communication.
What does the installation require?
Your Google Workspace access, show details, templates, brand preferences, and the operating rules your team already follows.
Ready when you are